1. Introduction
CheckMyRent.nl ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This privacy policy complies with the General Data Protection Regulation (GDPR).
2. Data Controller
For the purposes of GDPR, the data controller is CheckMyRent.nl.
Contact: privacy@checkmyrent.nl
3. Data We Collect
Personal Information:
- Email address (for sending reports)
- Payment information (processed by Stripe, not stored by us)
Uploaded Documents:
- Rental contracts (PDFs)
- Property photos (images)
Analysis Data:
- Extracted property information (address, size, amenities, etc.)
- WWS point calculations
- Generated reports
Technical Data:
- IP address
- Browser type and version
- Usage analytics (via Vercel Analytics)
4. How We Use Your Data
We use your personal data to:
- Process your rental analysis requests
- Generate and deliver PDF reports
- Process payments (via Stripe)
- Send service-related emails
- Improve our service quality
- Comply with legal obligations
5. Legal Basis for Processing
We process your data based on:
- Contract performance: To provide the service you purchased
- Consent: For sending marketing communications (if opted in)
- Legitimate interests: To improve our service and prevent fraud
6. Third-Party Services
We share data with the following trusted third parties:
- OpenAI: For document and image analysis
- Stripe: For payment processing
- Resend: For email delivery
- Vercel: For hosting and file storage
- Altum AI: For WWS calculations (if applicable)
All third parties are GDPR-compliant and process data according to our instructions.
7. Data Retention
We retain your data as follows:
- Reports and analysis: 90 days after generation
- Uploaded files: 30 days after processing
- Payment records: 7 years (for tax compliance)
- Email address: Until you request deletion
8. Your Rights Under GDPR
You have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate data
- Erasure: Request deletion of your data ("right to be forgotten")
- Restriction: Limit how we process your data
- Portability: Receive your data in a machine-readable format
- Object: Object to data processing
- Withdraw consent: At any time, without affecting lawfulness of prior processing
To exercise these rights, contact us at privacy@checkmyrent.nl
9. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- SSL/TLS encryption for data transmission
- Encrypted storage of uploaded files
- Access controls and authentication
- Regular security audits
10. International Data Transfers
Your data may be processed in countries outside the EU (e.g., USA for OpenAI/Stripe services). We ensure adequate protection through:
- Standard Contractual Clauses (SCCs)
- Privacy Shield frameworks (where applicable)
- Service providers' GDPR compliance
11. Cookies
We use minimal cookies for:
- Session management
- Analytics (anonymized)
- Payment processing (Stripe)
You can control cookies through your browser settings.
12. Children's Privacy
Our service is not intended for individuals under 18. We do not knowingly collect data from minors.
13. Changes to This Policy
We may update this privacy policy periodically. Significant changes will be notified via email or website notice.
14. Contact & Complaints
For privacy questions: privacy@checkmyrent.nl
You have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we've violated your privacy rights.